Called to Be an Organizer, Event Planner

15 Corporate Event Management Tips: Guide to Planning and Organizing

Event Planner, Host - What Do You Still Need to Do?

When it comes down to the wire of hosting an event or inviting people over, be sure you have the basics covered.  One of the biggest issues guests have when they show up at someone's home is not feeling comfortable.  Furniture is arranged in such a way that people can't talk with one another.  Children are all over the place.  The bathroom isn't kept tidy and toilet paper runs out.  Meals are cold or uncooked.  Be sure the little things are taken care of, and even if some things don't work out, don't beat yourself up!  The goal was to get everyone together and you did it!


Organize and Clean


What do you have left to organize?  Is there something unsightly sitting out that should be put in a closet or a room?  Can you cover the items with festive table cloths or sheets?  What are some things that have yet to be cleaned?  Walls, floors, and surface tops are a few of things that the eye will take notice of.  So walk your home and be sure you don't have the following:  insects decorating it, markings on walls, and dirty or stained carpets that scream, "Clean me!"  Even though some people will say, "Why bother, it will all get dirty anyway?"  Do bother, because your home is a reflection of you and your family.  People will talk negatively when one's home is unorganized, smells funny, and unattractive and most likely will not return.  Don't forget to have air fresheners in place and put unused shoes in closets after you spray them well!


Meal Planning


What is left to arrange?  Tables and chairs are most important. You might want to double check how people will get to the food and desserts.  Also, is there beverages for both adults and children?  Will vegans, diabetics and others with health conditions have anything special to eat?  Check to see if there will be enough of the favorite edibles too.


Gift Shopping/Wrapping


What are some things that you still need to wrap?  Could some of those items simply be placed in gift bags or draped over for a surprise unveiling?  Did you get everyone on your gift list something?  Do you have extras just in case someone unexpectedly shows up at your home?  Some last minute gift ideas include: gift cards, candles, gift baskets, t-shirts, organizers with useful materials inside, stocking stuffer with sweet candies, and handy tools.


Phone Calls


Have you confirmed who is coming and who isn't?  Are there people who still need to let you know what they are bringing?  You might want to follow-up.  Is there something you still need?  Ask before they show up empty-handed.


Enlist Help


When there is so much to do and little time to do it, ask a neighbor, friend, or relative for his or her assistance.  Is there furniture that still needs to be moved?  Things that need to be cleaned?  Items that need organized?  Someone who has little to do would be more than happy to help.


Other things you might want to consider: Where will your guests store coats?  Is there a table for children to eat?  Is there an area for children to play?  Is your bathroom well stocked?


Now that your memory is jogged, get to work!  Here's wishing you nothing but good for your holiday celebrating!


Nicholl McGuire also maintains When Mothers Cry, a blog about mothers who are overwhelmed with useful resources and tips to help with motherhood challenges.

Just Show Me: How to organize an event on Facebook

Intelligent Event Planning

Organizing an event is not always automatic. The right is usually much bumpier than it is smooth. Following is easier than leading and planning an event takes lots of leadership. Here are just a few easy-to-follow steps that can help make planning your next event a little easier.

Organizing an event is not always automatic. The right is usually much bumpier than it is smooth. Following is easier than leading and planning an event takes lots of leadership. Here are just a few easy-to-follow steps that can help make planning your next event a little easier.

Easy Steps for Planning Your Event

1. Start early; as soon as you have an idea of the event it is time to start coordinating.
2. Create a budget; know how much you are going to spend before you spent a dime.
3. Spend some time generating ideas; think creatively about possible favors, locations, themes and other concepts.
4. Make to do list; use the list of possibilities to come up with a good plan for your event. Make a to-do list of all the things that will have to be completed for the event to be ruled as a success.
5. Use the list to make a schedule; when are you going to accomplish each event and how will it get finished.
6. Delegate smartly; organize friends, family and other volunteers to help get it all accomplished in time.
7. Create a time line; get a NEW calendar and write the date of the event down. Work backwards from the date of the event and write down when each task on the to-do list will be finished.
8. Post the calendar; keep it out in the open but move it around. Leaving it in a single location will mean that your brain will eventually stop seeing it.

Organization is the most important factor to great event planning no matter what kind of event it might be or where it might be located. The more time that you spend writing out the steps to the even then the easier the path will be to actually organizing the event.

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by Ross G
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